Privacy policy

1. Introduction

With the following information, we would like to give you as a "data subject" an overview of the processing of your personal data by us and your rights under data protection law. Use of our website is generally possible without entering personal data. However, if you wish to use special services of our company via our website, the processing of personal data may become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain consent from you.

The processing of personal data, such as your name, address or email address, is always carried out in accordance with the General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to "Burkard Bovensiepen GmbH + Co. KG". By means of this privacy policy, we would like to inform you about the scope and purpose of the personal data we collect, use and process.

As the controller responsible for processing, we have implemented numerous technical and organizational measures to ensure the most complete protection possible of personal data processed via this website. However, internet-based data transmissions can generally have security gaps, so absolute protection cannot be guaranteed. For this reason, you are free to transmit personal data to us by alternative means, for example by phone or by post.

You can also take simple and easy-to-implement measures to protect yourself against unauthorized third-party access to your data. We would therefore like to give you some advice on the safe handling of your data:

• Protect your account (login, user or customer account) and your IT system (computer, laptop, tablet or mobile device) with secure passwords.
• Only you should have access to the passwords.
• Make sure that you only use your passwords for one account (login, user or customer account) at a time.
• Do not use a password for different websites, applications or online services.
• Especially when using publicly accessible or shared IT systems: You should always log out of a website, application or online service after each login.

Passwords should consist of at least 12 characters and be chosen so that they cannot be easily guessed. They should therefore not contain common everyday words, your own name or names of relatives, but rather upper and lower case letters, numbers and special characters.

2. Name and contact details of the controller

3. External data protection officer

You can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

4. Definitions

The privacy policy is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for both the public and our customers and business partners. To ensure this, we would like to explain the terms used in advance.

In this privacy policy, we use the following terms, among others:

1. Personal data
   Personal data means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
2. Data subject
   The data subject is any identified or identifiable natural person whose personal data is processed by the controller (our company).
3. Processing
   Processing means any operation or set of operations performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
4. Restriction of processing
   Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.
5. Profiling
   Profiling is any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
6. Pseudonymisation
   Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
7. Processor
   A processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
8. Recipient
   A recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.
9. Third party
   A third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
10. Consent
    Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

5. Legal basis for processing

Art. 6 (1) lit. a) GDPR (in conjunction with § 25 (1) TDDDG (formerly TTDSG)) serves our company as the legal basis for processing operations in which we obtain consent for a specific processing purpose.

If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations necessary for the supply of goods or the provision of any other service or consideration, the processing is based on Art. 6 (1) lit. b) GDPR. The same applies to processing operations necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services.

If our company is subject to a legal obligation by which processing of personal data becomes necessary, such as for the fulfilment of tax obligations, the processing is based on Art. 6 (1) lit. c) GDPR.

In rare cases, the processing of personal data might be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor was injured at our premises and his name, age, health insurance details or other vital information had to be passed on to a doctor, hospital or other third party. In this case, the processing would be based on Art. 6 (1) lit. d) GDPR.

Finally, processing operations could be based on Art. 6 (1) lit. f) GDPR. This legal basis covers processing operations that are not covered by any of the aforementioned legal bases, if processing is necessary to protect the legitimate interests of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not prevail. Such processing operations are permitted in particular because they were specifically mentioned by the European legislator. He took the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47 sentence 2 GDPR).

6. Technology

6.1 SSL/TLS encryption

To ensure the security of data processing and to protect the transmission of confidential content, such as orders, login data or contact inquiries that you send to us as the operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that an "https://" instead of an "http://" appears in the address bar of the browser, and by the padlock symbol in your browser bar.

We use this technology to protect the data you transmit.

6.2 Data collection when visiting the website

In the case of mere informational use of our website, if you do not register or otherwise transmit information to us or do not give consent to processing requiring consent, we only collect data that is technically essential for the provision of the service. These are usually data that your browser transmits to our server (in so-called "server log files"). Our website records a number of general data and information each time a page is accessed by you or an automated system. These general data and information are stored in the server's log files. The following can be recorded:

1. browser types and versions used,
2. the operating system used by the accessing system,
3. the website from which an accessing system reaches our website (so-called referrer),
4. the sub-pages accessed via an accessing system on our website,
5. the date and time of access to the website,
6. a shortened internet protocol address (anonymized IP address) and
7. the internet service provider of the accessing system.

When using this general data and information, we do not draw any conclusions about your person. Rather, this information is required to

1. deliver the contents of our website correctly,
2. optimize the content of our website and the advertising for it,
3. ensure the long-term functionality of our IT systems and the technology of our website and
4. provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.

We therefore evaluate this collected data and information statistically on the one hand and with the aim of increasing data protection and data security in our company on the other hand, in order to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data from the server log files are stored separately from all personal data provided by a data subject.

The legal basis for data processing is Art. 6 (1) lit. f) GDPR. Our legitimate interest follows from the purposes for data collection listed above.

6.3 Hosting by Hetzner

We host our website with Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany (hereinafter referred to as Hetzner).

When you visit our website, your personal data (e.g. IP addresses in log files) is processed on Hetzner's servers.

The use of Hetzner is based on Art. 6 (1) lit. f) GDPR. We have a legitimate interest in the most reliable presentation, provision and security of our website.

We have concluded a data processing agreement (DPA) pursuant to Art. 28 GDPR with Hetzner. This is a contract prescribed by data protection law, which ensures that Hetzner processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

For more information on Hetzner's data protection provisions, see: https://www.hetzner.com/de/rechtliches/datenschutz

7. Your rights as a data subject

7.1 Right to confirmation

You have the right to obtain confirmation from us as to whether or not personal data concerning you is being processed.

7.2 Right of access (Art. 15 GDPR)

You have the right to receive from us free of charge information about the personal data stored about you as well as a copy of this data at any time in accordance with the statutory provisions.

7.3 Right to rectification (Art. 16 GDPR)

You have the right to demand the correction of inaccurate personal data concerning you. Furthermore, you have the right to demand the completion of incomplete personal data, taking into account the purposes of the processing.

7.4 Right to erasure (Art. 17 GDPR)

You have the right to demand that we erase the personal data concerning you without delay, provided that one of the legally provided reasons applies and to the extent that processing or storage is not necessary.

7.5 Restriction of processing (Art. 18 GDPR)

You have the right to demand that we restrict processing if one of the legal conditions is met.

7.6 Data portability (Art. 20 GDPR)

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us, where the processing is based on consent pursuant to Art. 6 (1) lit. a) GDPR or Art. 9 (2) lit. a) GDPR or on a contract pursuant to Art. 6 (1) lit. b) GDPR and the processing is carried out by automated means, provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

Furthermore, when exercising your right to data portability pursuant to Art. 20 (1) GDPR, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible and provided that this does not adversely affect the rights and freedoms of others.

7.7 Right to object (Art. 21 GDPR)

7.8 Withdrawal of consent under data protection law

You have the right to withdraw consent to the processing of personal data at any time with effect for the future.

7.9 Complaint to a supervisory authority

You have the right to lodge a complaint with a supervisory authority responsible for data protection regarding our processing of personal data.

8. Routine storage, deletion and blocking of personal data

We only process and store your personal data for the period necessary to achieve the purpose of storage or as provided for by the legal provisions to which our company is subject.

If the purpose of storage no longer applies or if a prescribed storage period expires, the personal data are routinely blocked or deleted in accordance with the legal provisions.

This privacy policy was created with the support of the data protection software: TÜV SÜD DSMS.